This position will report to the CEO ensuring smooth day-to-day operations of the company while supporting our leadership team and nurturing a collaborative workplace culture. This role combines executive-level administrative support with hands-on office management responsibilities. This is a full-time, in-office position, Monday through Friday. The ideal candidate will have at least 3 years of administrative support experience, be detail oriented, resourceful, and proactive, capable of managing complex calendars and travel schedules, coordinating meetings and events, supporting new hire onboarding, and maintaining an organized, welcoming office environment. This is an exciting opportunity to contribute meaningfully to a fast paced, mission driven clinical stage biotech company.
Key responsibilities:
- Manage scheduling for CEO and senior leadership team, including managing calendars and coordinating travel arrangements and reimbursements
- Coordinate logistics and provide administrative support for meetings with the Board, Scientific Advisory Board and other external stakeholders
- Ensure General Oncology’s office space is kept organized and presentable.
- Keep track of supply inventory; manage purchasing and vendor relationships for the office.
- Order and maintain general office supplies
- Set up conference rooms and IT equipment for internal meetings
- Sort and distribute mail, packages and deliveries
- Handle outgoing mail and packages
- Greet and check in visitors, ensuring a professional and welcoming experience
- Ensure new hires are set for their first day – work with the hiring manager and HR to organize new hire desk space needs, company SWAG, etc
Qualifications:
- Bachelor’s degree or equivalent experience.
- Minimum 3 years administrative support experience.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Excellent organizational and time management skills with the ability to prioritize tasks effectively.
- Exceptional communication and interpersonal skills.
- High level of discretion and professionalism in handling confidential information.
- Ability to multitask and to work independently and collaboratively in a fast-paced environment.
- Experience recognizing needs, solving problems, and anticipating issues
- Flexibility and adaptability to changing priorities and demands.
- Early stage biotech company experience is preferred
- Strong proficiency with Microsoft Office and familiarity with Office 365
Location: The ideal candidate will be located in the greater Boston, MA area and be willing to come into the office every day
Compensation
A competitive base salary with bonus incentives that are performance based, and a stock option grant that is tied to the growth of the company and partnership milestones.
How to apply
Please send your resume to us at careers@generaloncology.com. If you prefer, you can apply through our job posting on our LinkedIn page, https://www.linkedin.com/company/general-oncology.